Website Privacy Policy
Policy version: July 2025
https://www.burygrammar.com/ is provided by The Bury Grammar Schools Trustee Limited (company number 06612259) as trustee of Bury Grammar Schools Charity (registered charity number 526622). Our registered office is: Farraday House, Bridge Road, Bury, BL9 0HG.
We are the controller of personal data obtained via our website, meaning we are the organisation legally responsible for deciding how and for what purposes it is used.
We take your privacy very seriously. Please read this privacy policy carefully as it contains important information on who we are and how and why we collect, store, use and share any information relating to you (your personal data) in connection with your use of our website. It also explains your rights in relation to your personal data and how to contact us or a relevant regulator in the event you have a complaint.
We collect, use and are responsible for certain personal data about you. When we do so we are subject to the UK General Data Protection Regulation (UK GDPR).
This version of our privacy policy is primarily written for adults, including parents and guardians of child users. If you are a child (under 18 years old) you are welcome to read this policy if you find it useful, alternatively please contact school to see the key information in an age-appropriate form (contact details below).
This privacy policy is divided into the following sections:
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What this policy applies to
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Personal data we collect about you and how it is collected
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How and why we use your personal data
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Marketing
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Who we share your personal data with
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How long your personal data will be kept
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Cookies and other tracking technologies
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Your rights
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Keeping your personal data secure
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How to complain
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Changes to this privacy policy
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How to contact us
What this policy applies to
This privacy policy relates to your use of our website only.
Throughout our website we may link to other websites owned and operated by certain trusted third parties to provide additional information and services to you (for example, such as booking holiday clubs, making payments, or using the parent portal). These other third-party websites may also use cookies or similar technologies in accordance with their own separate policies. For privacy information relating to these other third-party websites, please consult their policies as appropriate.
For example, https://alumni.burygrammar.com/ allows login to the portal using single-sign (Google, Linkedin or Facebook). Using single sign-on will share information with those providers about your online activity.
Personal data we collect about you
The personal data we collect about you depends on the particular activities carried out through our website. We will collect and use the following personal data about you in the following situations:
Information you give us. This is information about you that you give us by filling in forms on our website to:
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fill out an Enquiry Form. The mandatory information will include your name, phone number, email, address, the name, date of birth, gender, current school and current year group of your child.
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fill out an Application Form. The mandatory information will include your name, address, phone number, email address, your son or daughter’s name and date of birth, gender, current school and current year group of your child.
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fill out the Alumni registration form. This information will include your name, maiden name, address, class year, email address and phone number. You must provide this personal data to use our website and the services on it unless we tell you that you have a choice.
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Any other information you provide on third party websites (for example ParentPay) providing a service on behalf of the school. For privacy information, including data collected on these third-party websites, please consult their policies as appropriate.
We collect and use this personal data for the purposes described in the section ‘How and why we use your personal data’ below.
How and why, we use your personal data
Under data protection law, we can only use your personal data if we have a proper reason, e.g.:
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where you have given consent
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to comply with our legal and regulatory obligations
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for the performance of a contract with you or to take steps at your request before entering into a contract (including admissions) or
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for our legitimate interests or those of a third party.
A legitimate interest is when we have a business or commercial reason to use your personal data, so long as this is not overridden by your own rights and interests. We will carry out an assessment when relying on legitimate interests, to balance our interests against your own. You can obtain details of this assessment by contacting us (see ‘How to contact us’ below).
The table below explains what we use your personal data for and why.
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What we use your personal data for |
Our reasons |
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Communications with you not related to marketing, including about admissions, and other services or other important notices |
For our legitimate interests, i.e. to be as efficient as we can so we can deliver the best service to you. |
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Providing services to you |
To perform our contract with you or to take steps at your request before entering into a contract, including processing admissions or joining the alumni community |
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Conducting checks to identify you and verify your identity or to help prevent and detect fraud against you or us |
To comply with our legal and regulatory obligations |
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Enforcing legal rights or defend or undertake legal proceedings |
Depending on the circumstances:
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Customising our website and its content to your particular preferences based on a record of your selected preferences or on your use of our website |
Depending on the circumstances:
If you have provided such a consent you may withdraw it at any time by changing the setting on the cookies tool (this will not affect the lawfulness of our use of your personal data in reliance on that consent before it was withdrawn) |
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Retaining and evaluating information on your recent visits to our website and how you move around different sections of our website for analytics purposes to understand how people use our website so that we can make it more intuitive or to check our website is working as intended |
Depending on the circumstances:
If you have provided such a consent, you may withdraw it at any time by changing the settings on the cookies tool (this will not affect the lawfulness of our use of your personal data in reliance on that consent before it was withdrawn) |
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Protecting the security of systems and data used to provide the services |
To comply with our legal and regulatory obligations We may also use your personal data to ensure the security of systems and data to a standard that goes beyond our legal obligations, and in those cases our reasons are for our legitimate interests, i.e. to protect systems and data and to prevent and detect criminal activity that could be damaging for you and/or us |
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Statistical analysis to help us understand our customer base |
For our legitimate interests, i.e. to be as efficient as we can so we can deliver the best service to you |
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Updating and enhancing customer records |
Depending on the circumstances:
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Disclosures and other activities necessary to comply with legal and regulatory obligations that apply to our business, e.g. to record and demonstrate evidence of your consents where relevant |
To comply with our legal and regulatory obligations |
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Marketing our services to existing and former customers |
For our legitimate interests, i.e. to promote our business to existing and former customers See ‘Marketing’ below for further information |
How and why we use your personal data—in more detail
More details about how we use your personal data and why are set out in the table below.
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Purpose |
Processing operation |
Lawful basis relied on under the UK GDPR [and EU GDPR] |
Relevant categories of personal data |
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Communications with you not related to marketing, including about admissions, alumni or other school operations and activities |
Addressing and sending communications to you as required by data protection laws, i.e: the UK GDPR or Data Protection Act 2018
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Processing is necessary for compliance with a legal obligation to which we are subject (Article 6(1)(b)) |
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Addressing and sending communications to you about changes to our terms or policies or changes to the products or other important notices (other than those addressed above) |
Our legitimate interests (Article 6(1)(f)), which is to be as efficient as we can so we can deliver the best service to you |
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Addressing and sending communications to you about orders you have placed on the website |
Processing is necessary for the performance of a contract (Article 6(1)(b)) |
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How and why we use your personal data—special category personal data
Certain personal data we collect is treated as a special category to which additional protections apply under data protection law:
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Your child’s medical information and any specific special learning needs they have;
Where we process such special category personal data, we will also ensure we are permitted to do so under data protection laws. Specially, (Article 9(2)(a)) of UK GDPR, where you give explicit consent to the processing.
How and why we use your personal data—sharing
See ‘Who we share your personal data with’ below for further information on the steps we will take to protect your personal data where we need to share it with others.
Marketing
Bury Grammar School will not use nor sell your data for marketing purposes.
Who we share your personal data with
We routinely share personal data with:
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third parties we use to help deliver our products and services to you
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other third parties we use to help us run our business, e.g. website hosts and website analytics providers
We only allow those organisations to handle your personal data if we are satisfied, they take appropriate measures to protect your personal data. We also impose contractual obligations on them to ensure they can only use your personal data to provide services to us and to you.
Who we share your personal data with—in more detail
More details about who we share your personal data with and why are set out in the table below.
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Recipient |
Processing operation (use) by recipient |
Relevant categories of personal data transferred to recipient |
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Finalsite |
Web and data hosting services, i.e. stores a copy of your personal data on computer equipment so it can be accessed by us and permitted third parties (see below) online |
Any of the personal data we collect about you. See “Personal data we collect about you” above
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ToucanTech |
Web and data hosting services for our alumni portal |
Any of the personal data you provide plus any data requested as per the third party’s privacy policy |
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SOCS |
Web and data hosting services for our sports portal |
Any of the personal data you provide plus any data requested as per the third party’s privacy policy |
Who we share your personal data with—further information
If you would like more information about who we share our data with and why, please contact us (see ‘How to contact us’ below).
How long your personal data will be kept
We will not keep your personal data for longer than we need it for the purpose for which it is used. We will securely delete information you give us after 12 months where information is no longer relevant. We will securely delete information we collect from website users after 12 months where information is no longer relevant. Where it relates to a financial transaction your records will be kept for six years.
Transferring your personal data out of the UK
We do not transfer your data outside of the UK.
Any changes to the destinations to which we send personal data or in the transfer mechanisms we rely on to transfer personal data internationally will be notified to you in accordance with the section on ‘Changes to this privacy policy’ below.
Cookies and other tracking technologies
A cookie is a small text file which is placed onto your device (e.g. computer, smartphone or other electronic device) when you use our website. We use cookies and tracking pixels on our website. These help us recognise you and your device and store some information about your preferences or past actions.
For further information on cookies and other tracking technology, please see our Cookie Policy here: Bury Grammar School Cookie Policy.
Your rights
You generally have the following rights, which you can usually exercise free of charge:
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Access to a copy of your personal data |
The right to be provided with a copy of your personal data |
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Correction (also known as rectification) |
The right to require us to correct any mistakes in your personal data |
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Erasure (also known as the right to be forgotten) |
The right to require us to delete your personal data—in certain situations |
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Restriction of use |
The right to require us to restrict use of your personal data in certain circumstances, e.g. if you contest the accuracy of the data |
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Data portability |
The right to receive the personal data you provided to us, in a structured, commonly used and machine-readable format and/or transmit that data to a third party (in certain situations) |
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To object to use |
The right to object:
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Not to be subject to decisions without human involvement |
The right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you We do not make any such decisions based on data collected by our website |
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The right to withdraw consents |
If you have provided us with a consent to use your personal data you have a right to withdraw that consent easily at any time You may withdraw consents by using the tools available on the website. Withdrawing a consent will not affect the lawfulness of our use of your personal data in reliance on that consent before it was withdrawn |
For further information on each of those rights, including the circumstances in which they do and do not apply, please contact us (see ‘How to contact us’ below). You may also find it helpful to refer to the guidance from the UK’s Information Commissioner on your rights under the UK GDPR.
If you would like to exercise any of those rights, please email, call or write to us—see below: ‘How to contact us’ below. When contacting us please:
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provide enough information to identify yourself and any additional identity information we may reasonably request from you, and
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let us know which right(s) you want to exercise and the information to which your request relates
Keeping your personal data secure
We have appropriate security measures to prevent personal data from being accidentally lost or used or accessed unlawfully. We limit access to your personal data to those who have a genuine need to access it.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
How to complain
Please contact us if you have any queries or concerns about our use of your personal data (see below ‘How to contact us’ below). We hope we will be able to resolve any issues you may have.
You also have the right to lodge a complaint with:
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the Information Commissioner’s Office
The Information Commissioner’s Office may be contacted using the details at https://ico.org.uk/make-a-complaint or by telephone: 0303 123 1113.
Changes to this privacy policy
We may change this privacy policy from time to time when we make significant changes we will take steps to inform you, for example via by link to a description of those changes on our website for a reasonable period of time.
How to contact us
Individuals in the UK
You can contact us and our Data Protection Officer by post, email or telephone if you have any questions about this privacy policy or the information we hold about you, to exercise a right under data protection law or to make a complaint.
Our contact details are shown below:
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Our contact details |
Our Data Protection Officer’s contact details |
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Web: https://www.burygrammar.com/contact-us Email: schooloffice@burygrammar.com Telephone: 0161 696 8600
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Mrs K Ward, Bursar Bury Grammar School Farraday House Bridge Road Bury, BL9 0HG Telephone: 0161 764 4442 |